Office Specialist
Company: Grand Forks Housing Authority
Location: Grand Forks
Posted on: February 18, 2026
|
|
|
Job Description:
Job Description Job Description GRAND FORKS HOUSING AUTHORITY
JOB TITLE: Office Specialist DEPARTMENT: Housing Programs REPORTS
TO: Director of Housing Programs LOCATION: Grand Forks, ND
(On-site, no remote option) FSLA: Hourly/Non-exempt STATUS:
Full-time/Benefit Eligible POSITION SUMMARY The Office Specialist
performs a wide range of routine clerical and administrative
support duties to ensure the efficient operation of the Housing
Authority’s housing programs. Responsibilities include front-line
public service, data entry, file maintenance, document preparation,
and general office support. This position works under direct
supervision and performs tasks that are routine and procedural in
nature. ESSENTIAL DUTIES AND RESPONSIBILITIES Serve as a front desk
receptionist, greeting visitors, answering phones, transferring
calls, and taking messages in a professional and courteous manner.
Provide accurate information to the public regarding housing
policies, application procedures, and office services. Perform
routine data entry tasks; enter and update information in internal
systems; verify data accuracy and completeness. Type, format, and
proofread letters, memos, and other documents; edit for grammar and
consistency. Maintain organized electronic and physical filing
systems; retrieve and file documents as needed. Assist with the
preparation and distribution of reports, notices, agendas, and
forms. Receive, sort, and distribute incoming and outgoing mail;
prepare special mailings. Collect and receipt payments when
necessary, following financial handling protocols. Operate common
office equipment including computers, copiers, fax machines,
multi-line telephones, and scanners. Assist in compiling
information for statistical, financial, and operational reports.
ADDITIONAL DUTIES Assist in ordering and maintaining office
supplies and inventory. Schedule and manage meeting room
reservations. Perform other related clerical and administrative
duties as assigned. QUALIFICATIONS Minimum Requirements: High
school diploma or GED. 1–2 years of office administration or
clerical experience. Preferred: Associate degree or some college
coursework in business, office administration, or a related field.
KNOWLEDGE, SKILLS, AND ABILITIES Basic knowledge of office
practices, procedures, and equipment. Strong data entry and
keyboarding skills with attention to detail. Excellent verbal and
written communication skills. Ability to interact effectively with
diverse populations with courtesy and professionalism. Proficiency
with Microsoft Office Suite (Word, Excel, Outlook) and basic
database use. Ability to maintain confidentiality and follow HUD
and Housing Authority policies and procedures. Able to prioritize
tasks and meet deadlines in a fast-paced environment. Ability to
sit for extended periods and occasionally lift up to 25 pounds.
WORKING CONDITIONS Standard office environment with frequent use of
computers and telephones. May involve occasional lifting, reaching,
or bending. On-site position; no remote work available. EQUAL
EMPLOYMENT OPPORTUNITY The Grand Forks Housing Authority is an
Equal Opportunity Employer. All qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, national origin, disability status, protected
veteran status, sexual orientation, gender identity, or any other
characteristic protected by law. hc218331
Keywords: Grand Forks Housing Authority, Fargo , Office Specialist, Administration, Clerical , Grand Forks, North Dakota
