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Secretary

Company: South Dakota Board of Regents
Location: Aberdeen
Posted on: June 13, 2021

Job Description:

Secretary

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Posting Details

Logo Institution Northern State University Working Title Secretary Posting Number CSA01012P Department NSU-University College Physical Location of Position (City) Aberdeen Posting Text

Northern State University seeks applications for an administrative assistant for the newly created Student Success Center. This is a full-time, 12-month, benefitted position.

The Student Success Center serves Northern State's students through tutoring, success coaching, academic advising, and career services. The Center also houses Northern State's American Indian Circle Program, which provides support and resources to Northern's Native students, and the federally-funded TRIO Student Support Services and Upward Bound programs.

The administrative assistant will assist students and provide administrative support to staff and the executive director of Student Success through:

* General reception duties, greeting people and directing them to the appropriate office * Phone coverage * Assisting students with making appointments using EAB Navigate, data collection on service usage, and basic reporting functions * Scheduling Supplemental Instruction leaders * Supervising and scheduling office assistants * Data entry and assistance with the annual reporting process for Student Support Services and Upward Bound * Purchasing * Assisting with event planning, including space reservations, food ordering, liaison with vendors/employers * Providing support for department projects * Bill paying and budget tracking * Mail handling and distribution * General office management

The successful candidate will be a motivated self-starter who is able to establish a functional and efficient office environment. In addition, candidates should have strong organizational skills, computer expertise in Office products, and willingness to learn new software platforms for data entry, reporting, and student service. Candidates should be able to solve minor problems, and possess a pleasant and positive demeanor both in person and on the phone. Prior experience in higher education is strongly preferred.

Required: Associate's degree in office management or related field, experience with Microsoft Office products, and a strong background in customer service. Solid organizational and communication skills, both written and oral.

Recommended: Bachelor's degree, experience in a variety of software platforms, familiarity with social media

Posting Date 05/13/2021 Closing Date Open Until Filled Yes First Consideration Date 05/27/2021 Advertised Salary $13.47 Duration of the Term 12 months If Other, describe duration Appointment Percent 100 Work Hours

8-5

Typical Hours Worked Per Week 40 Appointment Type Regular Scope of Search External (includes Internal) If internal, define scope of search This position requires No Requirement If other, please indicate Department Description and Cultural Expectations

Values: Northern State University is committed to building a culture of inclusion, belonging and collegiality that respects diversity in knowledge, culture and world view. We strongly encourage women and individuals bringing diverse racial, ethnic, and cultural perspectives to apply.

Affirmative Action Statement

Northern State University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Diversity Statement

Northern State University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At NSU, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Notice to all applicants: If you are selected as a finalist, job references and a background check may be conducted.

Contact Information

Working Conditions

Please check the appropriate response that describe the cognitive requirements for this position. Comprehend, Intense Customer Interaction, Memory, Multiple Priorities, Pace-average, Verbal Communication, Written Communication

Please check the appropriate response for this position's use of the following protective clothing or equipment. If other protection is used please identify

Please designate the physical requirements of this position Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Repetitive Motion, Sitting for sustained periods of time, Standing for sustained periods of time Describe any of the conditions selected

Please check the appropriate response that describe the sensory requirements for this position. Hearing, Speaking, Vision (With and without corrective lenses)

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day. Please describe, in more detail, any of the conditions checked above

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. Office Environment If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

* Resume * Cover Letter * Reference List

Optional Documents

Keywords: South Dakota Board of Regents, Fargo , Secretary, Other , Aberdeen, North Dakota

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